Administrative Assistant at Burlington

Job Description

GGP has an immediate need for an Administrative Assistant in Burlington Town Center in Burlington, VT.

General Growth Properties has been in the shopping center business for more than 50 years blending innovation, tradition and reputation to create some of the countrys top shopping centers. As employees we are collaborative, creative, self starters who aim to positively impact the shopping experience for our customer everyday. A career with GGP is your chance to embark on a rewarding journey into the retail real estate industry!

Position Summary:

Collects, compiles and analyzes moderately complex data and information; Prepares presentations. Composes straightforward written descriptions of results. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. Telephone and mail traffic. Under limited supervision, provides general administrative support to a department or group of professionals.

Responsibilities include the following:

Performs high-level administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information

Participates in administrative functions such as budgeting or developing spreadsheet tracking reports

Assists in implementing property activities, internal and external

Contacts are with executives, managers, other employees and customers mainly to assist with information exchange, problems and requests

Studies management methods to improve workflow, simplify reporting procedures and implement cost reductions

May provide administrative support to Accounting

May perform administration/coordination for Specialty Leasing and/or Marketing

Assists in daily business of managers, which includes general office work, answering phones, greeting guests and word processing, sorting and distributing mail

Research, prepare and edit reports and presentations

Reads incoming mail and independently handles or attaches appropriate file/information for recipients

May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files

Schedules meetings/conference calls and appointments, makes travel arrangements, as needed

Informs General Manager of problems

Prepares, maintains and distributes activity and event lists

May manage/update Insurance Certificates for any/all tenants and/or vendors

May operate as management office support person for localized computer software/hardware

Other duties as assigned

Job Requirements

Qualifications include the following:

High School Diploma

2 years of experience in an administrative support role

Proficiency in Microsoft Word and Excel as well as email

Highly organized and project oriented

Excellent business writing and verbal communication skills

EOE M/F/D/V

Country: USA, State: Vermont, City: Burlington, Company: General Growth Properties, Inc..